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Privacy Statement

We do our best to protect and respect your personal data. We take your privacy concerns very seriously and confirm to users of this site that we will not sell or rent individual user information to others and will only share information in accordance with this privacy statement.

This statement explains how we collect that data, why we use it and how we keep it safe.

Who are we?

As appropriate, IDLSoc will disclose your information to any of legal entities for the purposes of introducing and delivering goods and services to you.

Our operations office is ‘The Dyers Building, 21 Silver Street, Ilminster, Somerset, TA19 0DH, United Kingdom’ and our contact number is +44 (0)1460 298090. For general or data protection enquiries, contact

The IDLSoc Secretariat is managed by Dot-The-Eye Ltd, who are responsible for the day to day running of the IDLSoc.

How do we collect your information?

We obtain information about you when you make contact with us. For example; When you register on our website, when you become a member, or when you attend an event or symposium.

What types of information do we hold?

The information we collect might include your name, address, email address and phone numbers. We will store information on the products and services you hold, or have shown an interest in.

Examples include:

  • Whether you are in one of our volunteer groups.
  • Your grade of membership.
  • The events you have attended.
  • Your renewal dates.
  • Your membership applications.
  • Your communication preferences.

Why do we collect your information?

We only use your information:

  • To perform or take steps to enter a contract with you.
  • For the purposes of our legitimate interests. This includes being able to send you marketing.
  • To ensure compliance with a legal obligation.
  • If you give consent for us to do so.

Collecting and using your data will mean that we are able to manage your membership, process any orders or requests you have made and provide you with relevant and topical information relating to your interests. For example, changes to our services. It will enable us to ask for your views on our services and matters relating to the IDLSoc aims and objectives.

Data protection applies to personal data held about individuals. It does not always cover business to business contacts or information. However, we will also do our best to secure and protect the contact details of our corporate contacts.

Who has access to your information?

Staff of the IDLSoc Secretariat will have controlled access to your information to enable us to provide you with services. Volunteers of the IDLSoc will not receive access to your personal information without your consent or, very occasionally, in defined circumstances under the direct supervision of IDLSoc Secretariat staff.

Please be aware that The International Data Links Society (IDLSoc) is a membership body and a not-for-profit mutual benefit organisation incorporated in the state of California, United States of America and therefore operates within California law. If you require more details of the data shared, please contact

Your choices

You have a choice about whether and how you wish to receive information from us. You will be asked to make your preferences clear when we collect your information. For most users, this will be when they register online. Members can update their preferences at any time by going to their profile area.

The accuracy of your information is important to us. We encourage members to regularly check and update their information in their profile area.

We do not use your information for automated profiling. However, you may choose to tell us which subjects most interest you and this can be used to tailor your online experience and in communications to you. These topics can be selected in your My Profile area of the website.

You have various legal rights over your information, which we will always respect.

Your responsibilities

You must not share the password for your IDLSoc account. Your passwords are your responsibility and must not be disclosed to any third party. This is important for your own protection and that of your personal data.

If you access the IDLSoc website from a PC that can be used by any other person, such as those at work, college or in an Internet café, there are some basic guidelines to follow:

  • Be aware of others close by who may try to take note of your username and password.
  • Never leave the PC unattended when you are logged in to your IDLSoc account.
  • At the end of your Internet session, ensure you Logout of your IDLSoc account.
  • You should delete any downloaded files. This may require also deleting them from a 'recycle bin' if the system has one.
  • Always close the Web browser correctly using the exit button.
  • Avoid using the "Remember Me" login option in such situations, or wherever devices are shared.

If you suspect that your password or account information has been compromised, it is your responsibility to inform us promptly and request a password change.

How do we protect your data?

IDLSoc and Dot-The-Eye Ltd have robust IT security in place. All staff receive data protection training and our premises are secured. We hold data sharing contracts with providers, requiring them to protect your information.

Use of Cookies

Like most websites, IDLSoc websites use Cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. Cookies make it possible for your browser to remember your settings and preferences. This helps us to improve our website and deliver a more personalised service for you.

It is possible to switch off cookies in your browser preferences.

Visitors to our websites

When someone visits idlsocweb.org we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. This information is anonymised and we do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

External Links

This privacy statement does not cover the links within this site, that lead to external websites. We encourage you to read the privacy statements on the other websites that you visit.

Review of this Statement

We keep this statement under review as part of our overall Data Protection Policy. It was last updated in June 2018.